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St. Ҵý Staff and Faculty pose for photo in Rome

University-Sponsored Travel

University-sponsored travel is any travel that occurs as part of an individual’s role and/or responsibilities at St. Ҵý or is paid for with university resources. This includes travel to conferences, band/choir trips, independent studies, and off-campus site visits.

Day excursions, including field trips, do not qualify as overnight travel. Consult your department policies if you are considering travel that is not overnight.

Additional Travel Information

Visit OneStҴý for more in-depth policy and process information related to university-sponsored travel.

Travel Registration

To ensure travelers’ health and safety and to manage the liability of the university, you are required to register your travel.

Students traveling on university business have an additional form to complete.  to learn about the process and complete the form. 

Domestic Travel

Domestic travel occurs within the United States and the District of Columbia.

International Travel

International travel is not domestic and includes travel to U.S. territories and U.S. sovereign areas such as military bases outside of the 50 states or District of Columbia. International travel must be registered.

Travel Safety and Health Requirements

  • Risk Assessment
  • Travel Health Clinic
  • International Insurance
  • Travel Registration
  • Risk Assessment

    St. Ҵý uses and as guidelines in determining whether its students or employees may travel abroad.

    The Travel Risk Advisory Committee (TRAC) is responsible for reviewing individual and group applications to travel to countries with high risk.

    Global Learning & Strategy serves as the liaison with departments sponsoring off-campus travel regarding health and safety policies.

    Travel Health Clinic

    Are you planning to travel abroad? Visit the site to determine if you need a travel clinic appointment.

    Minimize potential health risks by scheduling a Travel Health Clinic appointment at the Center for Well-being to get health information, medication, and immunizations personalized to your destination.

    International Travel Insurance

    CISI travel insurance is required for all students and any employees traveling abroad with students. Employees traveling alone or with other employees may opt into CISI travel insurance. Students and employees traveling with students or those who would like to voluntarily add CISI insurance complete this  to opt into insurance.

    If people who are otherwise unaffiliated with St. Ҵý are traveling with your group, the insurance requirement is the same as for employees.

    Travel Registration

    Travelers should log-in and complete the survey. Students will be required to complete an additional waiver form.

    Risk Assessment

    Risk Assessment

    St. Ҵý uses and as guidelines in determining whether its students or employees may travel abroad.

    The Travel Risk Advisory Committee (TRAC) is responsible for reviewing individual and group applications to travel to countries with high risk.

    Global Learning & Strategy serves as the liaison with departments sponsoring off-campus travel regarding health and safety policies.

    Travel Health Clinic

    Travel Health Clinic

    Are you planning to travel abroad? Visit the site to determine if you need a travel clinic appointment.

    Minimize potential health risks by scheduling a Travel Health Clinic appointment at the Center for Well-being to get health information, medication, and immunizations personalized to your destination.

    International Insurance

    International Travel Insurance

    CISI travel insurance is required for all students and any employees traveling abroad with students. Employees traveling alone or with other employees may opt into CISI travel insurance. Students and employees traveling with students or those who would like to voluntarily add CISI insurance complete this  to opt into insurance.

    If people who are otherwise unaffiliated with St. Ҵý are traveling with your group, the insurance requirement is the same as for employees.

    Travel Registration

    Travel Registration

    Travelers should log-in and complete the survey. Students will be required to complete an additional waiver form.

    Motor Vehicle Policy

    The Student Transportation policy includes procedures that encourage responsible and safe motor vehicle behavior for drivers who are transporting our students.

    Transportation Services

    Visit Parking and Transportation Services for information about charter bus rentals, driving St. Ҵý vehicles for events and clubs, and to download driver authorization forms.

    Travel Purchases and Expenses

    The Purchasing and Payables team strives to obtain the best possible value for St. Ҵý in all purchasing decisions, while ensuring compliance with applicable laws and regulations, and mitigating university risk.

    Learn more about making travel arrangements on OneStҴý.